Executive Administrative Assistant

Number of Positions : 1

Clearance : TS/SCI

Location: Washington, DC

Job Overview 

The Intelligence Branch Executive Front Office supports the Executive Staff Section and Division components. The Administrative Assistant shall provide executive-level administrative and program analysis support to the executive managers, government personnel, and various government programs. 

Job Responsibilities 

  • Use intuitive judgment and business savvy to anticipate the needs of the office and provide relief from administrative details, including scheduling meetings, coordinating travel arrangements, tracking expenses, researching information from internal and external sources, prioritizing communications, and responding to routine inquiries.

  • Respond to emails and direct telephone call inquiries, as well as obtaining and releasing information within scope of delegated authority.

  • Manage conference room schedules, deconflict managers' schedules and datebooks, manage teleconference lines and phone rosters.

  • Prepare documents, letters, memorandums, reports, brefings, and administrative forms. 

  • Apply knowledge of office organizational procedures and personnel to make independent decisions and serve as a credible resource for the government leads and the team. 

  • Use sound business ethics, including the protection of high priority  and confidential information.

  • Perform administrative duties as required, including telephone coverage and file/ task management. 

Job Requirements 

  • Top Secret Security Clearance from a Single Scope Background Investigation (SSBI) with Sensitive Compartmented Information (SCI) access approval eligibility. 

  • Associate or Bachelor's Degree. A minimum of five years of specialized experience that is in or directly related to the line of work of the position may be substituted for education. 

  • Five years minimum experience providing administrative support at an executive-level within a federal government and/ or corporate environment. 

  • Five years minimum experience preparing documents, letters, memorandums, reports, briefings, and/or administrative forms, such as government travel and expenses forms. 

  • Five years minimum experience proofreading grammar and punctuation with a high level of accuracy. 

  • Excellent interpersonal, written, and oral communication skills. 

  • Able to multitask independently in a fast-paced environment.

  • Demonstrated experience and high degree of proficiency using Microsoft Office, including Word, Excel, PowerPoint, and Outlook.