Administrative Manager I

Number of Positions: Seven (7)

Ensure the timely submission of employee travel orders and vouchers, training assignments, and other requests in order to comply with government and local policies.
Implement and manage a master project calendar for department business meetings.
Arrange the supportive resources for the meeting including virtual access information, provision of dial in numbers, and provision of files for use during meetings.
Create and manage distribution list required by management and update list as personnel changes occur.
Maintain the given work centers compliance to records management policies.
Maintain hard and soft copies of direction, instructions, and other documents that are required to support documentation audits.
Assist with all records generated and control in accordance with records management.
Communicate with branch members to identify and track all electronic and hard copy records.
Identify standard subject identification code for each record.
Create and maintain file plans along with retention schedule for each Standard Subject Identification Code.
Properly label cabinets, drawers, file folders, and binders where the hard copy records are stored.
Name electronic records in line with the policy.
Communicate with records management and records liaison.

Must have High School Diploma.
Must have one year of related experience in performing clerical duties, word processing, filling, preparing correspondence, data entry, coordinating and scheduling meetings and arrange travel.
Must be proficient in Microsoft Products(i.e.Word, Excel, and PowerPoint).
Must be proficient in Adobe Acrobat.