Records Management Analyst 

Number of Positions : One (1)

Location : Washington, D.C.

Clearance: Secret 

Salary: Commensurate with education and experience 


job overview 

The Records Management Analyst responsibilities are more challenging and varied in nature and involve some originality and interpretation in relation to records management and process development. This position assist in preserving the records of the Government to ensure adequate and proper documentation of the organization functions, policies, decisions, procedures, and essential transactions of the Government. The individual performing in this position must be able to take direction well and work independently as well as on a team. The Analyst will provide records management support for the Government to improve records management program with managing hardcopy records as well as with their electronic records system. 

job responsibilities 

  • Provides general program support

  • Files plan (s) review, modification, and maintenance

  • Inventories all agency records

  • Retires and disposes of backlog files

  • Develops new agency specific records schedules as needed

  • Revises existing agency specific records schedules

  • Assists with the development of the Vital Records Program

  • Assists with the development of training of all levels of staff

  • Performs program and organizational analyses for assigned program areas in the records management 

  • Assists program areas with the development and implementation of new information technology initiatives and program processes in regards to records management 

  • Monitors the operation and usage of various programs to identify problems and to determine resolution in records management and assures program and district offices compliance regarding the National Archives and Records Administration, Department of Justice for all records maintained by the government 

  • Interprets existing records management rules, regulations, and government policies in regards to records management 

  • Consults with operating and administration officials to develop and enhance the program's IT systems when necessary 

  • Analyzes program resource requests and determines appropriate levels using current staffing 

  • Prepares reports, memoranda, briefing papers, and other written material for internal and external use, and including survey results 

  • Assists with documentation, revision, and development of program processes

  • Enters, retrieves, and maintains data in specific databases relative to the functions and development of records management 

  • Reviews documents for accuracy, and completeness

  • Conducts periodic record management surveys for data gathering and analysis 

job requirements 

  • Must possess an associate degree from an accredited institution

  • Must have three (3) years of specialized experience that is related to the duties described above

  • Must possess the knowledge, skills, and the abilities to successfully perform the work

  • Must have the ability to attain a Certification in Federal Records Management Training 

  • Must have knowledge and understanding of the federal government's regulations especially in the area of records management

  • Must possess analytical thinking and problem solving skills 

  • Must have extensive knowledge of Microsoft Office Suite

  • Must have excellent interpersonal relation skills

  • Must have superior time management, organization, and prioritization skills

  • Must have the ability to build and maintain relationship with internal employees as well as outside sources

  • Must have excellent attention to detail

  • Must have strong communications skills

  • Must exhibit a high level of confidentiality

  • Must have the ability to quickly and effectively adapt to change

  • Must have the ability to embrace new systems and process enhancements