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Administrative Assistant

Clearance: Top Secret (TS) with SCI Access

Location: Washington, D.C.


The FBI Intelligence Branch (IB), Intelligence Resource Unit (IRU) supports the Executive Assistant Director (EAD), the Executive Staff Section, and the Division components. The Administrative Assistant shall provide executive-level administrative and data management support to ensure that all assigned tasks are completed by and among executive managers, government personnel, and various government programs


  • Use intuitive judgment for administrative details, including scheduling meetings, researching information from internal and external sources, prioritizing communications, and responding to routine inquiries.

  • Manage shared mailbox and task accordingly by responding to emails as well as obtaining and releasing information within scope of delegated authority.

  • Prepare documents, letters, memorandums, reports, and briefings.

  • Use sound business ethics, including the protection of high priority and confidential and classified information.

  • Enter and assign external inquiries and requests for coordination in the Task Management System (TMS) to the appropriate action officers within various divisions.

  • Provide prompt administrative support to internal and external stakeholders to clarify task guidance.

  • Update the TMS Administrative Group by removing and adding new users, Points of Contact, and adjusting roles in the system as needed.

  • Maintain daily TMS task tracker and provide weekly status reports to the Team Lead and IRU Management on all outstanding tasks.

  • Attend various meetings with internal and external stakeholders and draft meeting minutes for IRU management dissemination.

  • Apply knowledge of office organizational procedures and personnel to make independent decisions and serve as a credible resource for the government leads and the team.

  • Perform administrative duties as required, including telephone coverage, filing, and task management.

  • Top Secret Security Clearance from a Single Scope Background Investigation (SSBI) with Sensitive Compartmented Information (SCI) access approval eligibility.

  • Must have an Associate or Bachelor’s Degree. A minimum of five years of specialized experience that is in or directly related to the line of work of the position may be substituted for education.

  • Must have five years minimum experience providing administrative support at an executive-level within a federal government and/or corporate environment.

  • Must have five years minimum experience preparing documents, letters, memorandums, reports, briefings, and/or administrative forms, such as government travel and expense forms.

  • Must have five years minimum experience proofreading grammar and punctuation with a high level of accuracy.

  • Must have excellent interpersonal, written, and oral communication skills.

  • Must be able to multitask independently in a fast-paced environment.

  • Must have demonstrated experience and a high degree of proficiency using MS Office, including Word, Excel, PowerPoint, and Outlook.

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